Serve With Dignity
Serve With Dignity


Campaign Sight First 2 : Lions Vision for All


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Administrative Guidelines for District 308B-1
  1. Correspondence

    All correspondence to the District Governor shall be sent to the District office and copied to the Vice District Governor (or Region Chairperson, Zone Chairperson and District Chairperson as appropriate)

    All Cabinet Officers, Club Presidents, Secretaries and Treasurers are to have an active email address.

  2. Installation of Club President and Board of Directors for 2005-2006

    Each Lions club MUST hold their installation not later than September 30th 2005. Should the District Governor be required to perform the installation, please call to confirm a date and once set, to reconfirm the same in writing as soon as possible. In the event the District Governor is unavailable, the Vice District Governor or the Immediate Past District Governor shall assume this club installation.

    Any request for induction of new Lions members shall be performed preferably by the Vice District Governor - otherwise any Past Officers may perform the induction.

    Sergeant At Arms are require to control the crowd keeping them SILENT at all times during any official event and during speeches and NO food or hard liqueur is served.

  3. District Governor ’s Club Visit

    The District Governor will call the club to set a date and once this is confirmed a letter will be sent to confirm the visit. The Region Chairperson and Zone Chairperson will accompany the District Governor in such visits. In view of the large number of clubs the District Governor could request for club visits on per zone basis, if necessary.

  4. Club Projects and Activities

    (a) Projects and Activities
    All clubs are encourage to hold fund raising projects and activities for the benefit of the less unfortunate and should conduct such projects in coordination with the various District Chairpersons and/or as joint project with other clubs if necessary.

    A report of the project and account should be sent to the District Governor and copy to the appropriate District Chairperson to ensure coordination on such project activities.

    Clubs holding fund raising projects should as far as possible confine their fund raising to the public and are not encouraged to “tax” the Lions members.

    Clubs are also encouraged to continue with their long term “signature” projects.

    (b) Dress Code
    Lions members are required to dress appropriately for the occasion. In the case of club projects involving the public with outdoor activities it is essential to wear the Lions vest. This is to create public awareness of Lions members in action.

    In the case of a dinner function for club anniversary, installation of club officers, charity balls, or any other formal occasions a jacket and tie is necessary. On no condition should a Lions vest be worn. Lady Lions members are to be dressed for the appropriate occasion that is, evening wear.

    In all meetings including club, zone or region meetings, a jacket and tie is the preferred dress code. Lady Lions members are to be dressed as appropriate.

    (c) Protocol
    Clubs holding charity dinners, or any other dinner functions or public projects, Lions Protocol is to be strictly observed. The District Chairperson for Lions Protocol will assist if called upon for reference.

    The District Governor is the Guest of Honor at a Lions function IRRESPECTIVE if another VIP or public dignitary is present. The public dignitary shall always be the special guest. Table seating protocol should also be strictly observed. The Lions Organizing Chairperson shall NOT sit at the main table unless he/she is also the Presiding Officer or a higher ranking Officer / Past Officer who is seated because of the rank.

    Please always refer to the District Chairperson for Lions Protocol for any terms of reference on this issue.

  5. Lions Clubs International Designated Activities

    These are some of the major LCI designated activities:

    1. Diabetes Awareness

    2. Convention

    3. Environmental Services

    4. Hearing & Speech Action and Work with the Deaf

    5. International Understanding & Cooperation

    6. LCIF

    7. Leo Clubs

    8. Sight First – Preventing Blindness/ Lions World Sight Day

    9. Sight First II Campaign

    10. Youth Exchange

    11. Youth Outreach

    12. Cultural & Community Services

    13. Women Membership & Development Program

    14. Lions Services for Children

    15. Lions Opportunities for Youth

    16. Peace Poster Contest

    17. MERL

    18. PR & Lions Information

    19. Information Technology

    20. Lions World Wide Induction Day

  6. District Designated and Supervised Activities

    In continuing with the tradition of our District activities the following portfolios are:

    1. District 308 B1 Foundation

    2. Lions Blood Bank & Organ Pledge

    3. Lions Eye Bank

    4. Sight First Bus

    5. Lions with PRDM & Local Councils

    6. Lions with Dewan Bandar Raya (DBKL)

    7. Lions Renal Centres

    8. District 308 B Lions Headquarters

    9. Down Syndrome Centres

  7. Club Compliance with the Registrar of Societies Act 1996

    All clubs are to send in a copy of their registration certificate to the District office and the District Chairperson for Club Registration by September 2005 without fail. Contact the DC for Club Registration in the event you need assistance. ALL clubs should have their club registration number on their club letterhead.

    A copy of the annual returns (Borang 9) to the Registrar of Society must be sent to the District office and the District Chairperson for Club Registration.

  8. Lioness Clubs Program

    The Lioness Club Program is an activity of the Lions Clubs International and as such no registration with the Registrar of Society is necessary with the exception of Lioness Clubs formed prior to 1987. The sponsoring Lions club will incorporate the Lioness club activities in their report. A Lioness Liaison Officer from the sponsoring club should attend Lioness club meetings.

    Lioness Clubs do not hold any Zone meetings but can attend as observers and this discretion will be left to the respective Region and Zone Chairpersons.

    Monthly membership and activities report from the Lioness Clubs are to be sent to the District office with a copy to the District Chairperson for Lioness Clubs.

  9. Leo Clubs Program

    The Leo Club program is a youth activity of the Lions Clubs International. While the sponsoring clubs are required to pay their annual levy for Leo clubs, no registration to the Registrar of Society is permissible. A sponsoring Lions Club will appoint a Leo Advisor for each and every club formed and such Leo Advisers should preferably be certified by the District after attending the Certified Leo Advisers course.

  10. Club Supplies

    To obtain membership kits, peace poster contest kits, and any other Lions paraphernalia and club supplies please contact the official licensee at :

    PCC ST Yeoh
    Liberty Production Sdn Bhd
    127, Jalan SS 25/2, 47301 Petaling Jaya,
    Selangor, Malaysia
    Tel: + 60 3 7803 6278, Fax: + 60 3 7803 7827
    Email: liberty@tm.net.my

    You are also directed on the usage of the Lions emblem in as far as unauthorized usage is concerned. The District Governor is empowered to protect the Lions emblem from unauthorized usage.

    Club extension kits can be obtained from the District office.

  11. Cabinet Officers

    All cabinet officers are appointed at the pleasure of the District Governor and in accordance to their individual talents to create and help achieve the District goals and objectives. District Chairpersons must coordinate with the other District Chairs in as where there is an overlap or similar work scope. The District Chairpersons should also be in a position to encourage and direct clubs to the various projects and activities within their portfolios in order to ensure a successful year.

    The District Chairpersons should also write or inform clubs of their work scope and to coordinate such activities together, Region or District-wide.

    District Meetings – held 4 times in the fiscal year of 2005-2006 at various venues to be reconfirmed. Tentative Cabinet meetings will be held on:
    a) 16-17th July 2005 Kuala Lumpur/JW Marriott (confirmed)
    b) 01-02nd October 2005 Awana Genting, Pahang
    c) 07-08th January 2006 Kuantan, Pahang
    d) 25-26th March 2006 Johor Bahru, Johor

    All Cabinet Officers are required to attend the 4 Cabinet meetings (including pre-cabinet meetings) with Past Governors as invited guests. The dress code is a jacket and tie at all meetings and no Lions vest shall be worn during such meetings. Lady Cabinet Officers shall dress as appropriate.

    Lions members as observers may attend the cabinet meetings, space permitting but should inform the Cabinet Secretary at least 1 week prior. They are NOT allowed to speak or voice their opinions nor allowed to vote during such meetings. Lions members or Cabinet Officers’ spouses may also participate in the Cabinet Officers dinners subject to seat availability and upon payment of such dinners.

    Lions members should also observe the dress code of a jacket and tie at such occasions with lady Lions members in proper evening attires. No Lions vest shall be worn on such dinners.

    Region meetings should be conducted 4 times during the fiscal year. The Chair will be the Region Chairperson and all Zone Chairpersons are required to attend. The District Chairpersons within the Region should preferably attend so as to coordinate their activities with the Zone Chairpersons on their scope of work to be carried out by the clubs.

    The Region Chairpersons should preferably set the dates for such meetings as soon as possible with Zone and District Chairpersons respectively.

    Attendance of Lions observers at such meetings shall be at the discretion of the Chair.

    Region Chairpersons should make their reports to the District Governor with a copy to the Vice District Governor, Cabinet Secretary and Treasurer respectively.

    Region Chairpersons should ensure the proper dress code at such meetings at least with a jacket and tie for men and preferably office attire for the ladies. No Lions vest shall be worn on such meetings.

    Zone meetings should be held 4 times during the fiscal year. The Chair will be the Zone Chairperson who will conduct meetings with Club Presidents, Secretaries, Treasurers and 1st Vice President and preferably to include the Club Membership Director. Region Chairpersons may attend to offer advice and solutions if necessary. Attendance of Lions observers at such meetings shall be at the discretion of the Zone Chairpersons.

    Zone Chairpersons within the same Region should as much as possible hold joint Zone meetings to save cost and also to promote fellowship within the Zones and/or Region.

    Zone Chairpersons should ensure that all men club officers observe the proper dress code that is a jacket and tie and lady club officers preferably office attire at such zone meetings. No Lions vest shall be worn at such meetings.

    Zone Chairpersons should make their Zone reports to the Region Chairpersons with a copy to the District Governor, Vice District Governor, Cabinet Secretary and Treasurer respectively.

  12. Coordination of Activities between Clubs and District Chairpersons.

    Clubs planning their charitable activities must inform the respective District Chairpersons to get their involvement and should always include the District Chairperson for Lions PR & Information in as where the public is present and also the District Chairperson for Press and Media to ensure media coverage. This is imperative if the Lions image is to be promoted and enhanced.

  13. National Anthem

    While Flag Salutation is a pledge of allegiance to our country, the national anthem when played (if necessary) during our Lions functions reminds us of our patriotism to our country. It is expected that all Malaysian Lions know the lyrics to this song and are to sing along with zeal and enthusiasm. Members of the public will witness such enthusiasm which will go a long way to create a positive image of Lions members as good citizens of the country.

  14. Reports

    WMMR or MMR: Clubs are encouraged to send reports from the 25th of each month and reach LCI and District Office not later than 5th of the following month with copy to Vice District Governor, respective Region and Zone Chairpersons.

    The membership numbers and passwords were printed on the half yearly LCI dues statement, restricted to the Club Key Officers (President, Secretary and Treasurer) only. Or you may request from LCI IT division

    MAP report form: (For District use only) Clubs are encouraged to send reports from the 25th of each month and reach District Office not later than 5th of the following month with copy to Vice District Governor, respective Region and Zone Chairpersons

    PU 101 form must send to LCI and District Office by 15th March 2006 (District Competition) or latest 25th May 2006 for Non competitors with copy to Vice District Governor, respective Region & Zone Chairpersons

    Activities reports – AI form: must sent to LCI and District office with copy to Vice District Governor, respective Region & Zone Chairpersons before 30th June 2006

All reports were encouraged to be send Electronically through email.

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Today is
Sunday, August 01, 2010
Important Dates

DG Inauguration
19 July, 2008
Grand Riverview Hotel,
Kota Baru, Kelantan


1st Cabinet Meeting
20 July, 2008
Grand Riverview Hotel,
Kota Baru, Kelantan