- Correspondence
All correspondence to the District Governor shall be sent to the District
office and copied to the Vice District Governor (or Region Chairperson,
Zone Chairperson and District Chairperson as appropriate)
All Cabinet Officers, Club Presidents, Secretaries and Treasurers are
to have an active email address.
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Installation of Club President and Board of Directors for 2005-2006
Each Lions club MUST hold their installation not later than September
30th 2005. Should the District Governor be required to perform the installation,
please call to confirm a date and once set, to reconfirm the same in
writing as soon as possible. In the event the District Governor is unavailable,
the Vice District Governor or the Immediate Past District Governor shall
assume this club installation.
Any request for induction of new Lions members shall be performed preferably
by the Vice District Governor - otherwise any Past Officers may perform
the induction.
Sergeant At Arms are require to control the crowd keeping them SILENT
at all times during any official event and during speeches and NO food
or hard liqueur is served.
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District Governor ’s Club Visit
The District Governor will call the club to set a date and once this
is confirmed a letter will be sent to confirm the visit. The
Region Chairperson and Zone Chairperson will accompany the District
Governor in such visits.
In view of the large number of clubs the District Governor could
request for club visits on per zone basis, if necessary.
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Club Projects
and Activities
(a) Projects and Activities
All clubs are encourage to hold fund raising projects and activities
for the benefit of the less unfortunate and should conduct such projects
in coordination with the various District Chairpersons and/or as joint
project with other clubs if necessary.
A report of the project and account should be sent to the District Governor
and copy to the appropriate District Chairperson to ensure coordination
on such project activities.
Clubs holding fund raising projects should as far as possible confine
their fund raising to the public and are not encouraged to “tax” the
Lions members.
Clubs are also encouraged to continue with their long term “signature” projects.
(b) Dress Code
Lions members are required to dress appropriately for the occasion.
In the case of club projects involving the public with outdoor activities
it is essential to wear the Lions vest. This is to create public awareness
of Lions members in action.
In the case of a dinner function for club anniversary, installation
of club officers, charity balls, or any other formal occasions a jacket
and tie is necessary. On no condition should a Lions vest be worn. Lady
Lions members are to be dressed for the appropriate occasion that is,
evening wear.
In all meetings including club, zone or region meetings, a jacket and
tie is the preferred dress code. Lady Lions members are to be dressed
as appropriate.
(c) Protocol
Clubs holding charity dinners, or any other dinner functions or public
projects, Lions Protocol is to be strictly observed. The District Chairperson
for Lions Protocol will assist if called upon for reference.
The District Governor is the Guest of Honor at a Lions function IRRESPECTIVE
if another VIP or public dignitary is present. The public dignitary shall
always be the special guest. Table seating protocol should also be strictly
observed. The Lions Organizing Chairperson shall NOT sit at the main
table unless he/she is also the Presiding Officer or a higher ranking
Officer / Past Officer who is seated because of the rank.
Please always refer to the District Chairperson for Lions Protocol
for any terms of reference on this issue.
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Lions Clubs International
Designated Activities
These are some of the major LCI designated activities:
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Diabetes Awareness
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Convention
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Environmental Services
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Hearing & Speech Action and Work with the Deaf
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International Understanding & Cooperation
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LCIF
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Leo Clubs
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Sight First – Preventing Blindness/ Lions World Sight
Day
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Sight First II Campaign
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Youth Exchange
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Youth Outreach
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Cultural & Community Services
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Women Membership & Development Program
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Lions Services for Children
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Lions Opportunities for Youth
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Peace Poster Contest
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MERL
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PR & Lions Information
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Information Technology
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Lions World Wide Induction Day
District Designated and Supervised
Activities
In continuing with the tradition of our District activities
the following portfolios are:
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District 308 B1 Foundation
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Lions Blood Bank & Organ Pledge
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Lions Eye Bank
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Sight First Bus
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Lions with PRDM & Local Councils
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Lions with Dewan Bandar Raya (DBKL)
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Lions Renal Centres
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District 308 B Lions Headquarters
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Down Syndrome Centres
Club Compliance with the Registrar of Societies Act 1996
All clubs are to send in a copy of their registration certificate to
the District office and the District Chairperson for
Club Registration by September 2005 without fail. Contact the DC for Club
Registration
in the event you need assistance. ALL clubs should
have their club registration number on their club letterhead.
A copy of the annual returns (Borang 9) to the Registrar
of Society must be sent to the District office and the
District Chairperson for
Club Registration.
Lioness Clubs Program
The Lioness Club Program is an activity of the Lions Clubs International
and as such no registration with the Registrar of Society
is necessary with the exception of Lioness Clubs formed prior to 1987.
The sponsoring
Lions club will incorporate the Lioness club activities
in their report. A Lioness Liaison Officer from the sponsoring club should
attend Lioness
club meetings.
Lioness Clubs do not hold any Zone meetings but can
attend as observers and this discretion will be left to
the respective Region and Zone Chairpersons.
Monthly membership and activities report from the Lioness
Clubs are to be sent to the District office with a copy
to the District Chairperson
for Lioness Clubs.
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Leo Clubs Program
The Leo Club program is a youth activity of the Lions
Clubs International. While the sponsoring clubs are required
to pay their annual levy for
Leo clubs, no registration to the Registrar of Society
is permissible. A sponsoring Lions Club will appoint a Leo Advisor
for each and every
club formed and such Leo Advisers should preferably
be certified by the District after attending the Certified Leo Advisers
course.
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Club Supplies
To obtain membership kits, peace poster contest kits, and any other
Lions paraphernalia and club supplies please contact
the official licensee at :
PCC ST Yeoh
Liberty Production Sdn Bhd
127, Jalan SS 25/2, 47301 Petaling Jaya,
Selangor, Malaysia
Tel: + 60 3 7803 6278, Fax: + 60 3 7803 7827
Email: liberty@tm.net.my
You are also directed on the usage of the Lions emblem in as far as
unauthorized usage is concerned. The District Governor is empowered to
protect the Lions emblem from unauthorized usage.
Club extension kits can be obtained from the District office.
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Cabinet Officers
All cabinet officers are appointed at the pleasure of the District Governor
and in accordance to their individual talents to create and help achieve
the District goals and objectives. District Chairpersons must coordinate
with the other District Chairs in as where there is an overlap or similar
work scope. The District Chairpersons should also be in a position to
encourage and direct clubs to the various projects and activities within
their portfolios in order to ensure a successful year.
The District Chairpersons should also write or inform clubs of their
work scope and to coordinate such activities together, Region or District-wide.
District Meetings – held 4 times in the fiscal year of 2005-2006
at various venues to be reconfirmed. Tentative Cabinet
meetings will be held on:
| a) 16-17th July 2005 |
Kuala Lumpur/JW Marriott (confirmed) |
| b) 01-02nd October 2005 |
Awana Genting, Pahang |
| c) 07-08th January 2006 |
Kuantan, Pahang |
| d) 25-26th March 2006 |
Johor Bahru, Johor |
All Cabinet Officers are required to attend the 4 Cabinet meetings (including
pre-cabinet meetings) with Past Governors as invited guests. The dress
code is a jacket and tie at all meetings and no Lions vest shall be worn
during such meetings. Lady Cabinet Officers shall dress as appropriate.
Lions members as observers may attend the cabinet meetings,
space permitting but should inform the Cabinet Secretary
at least 1 week
prior. They are NOT allowed to speak or voice their
opinions nor allowed to vote during such meetings. Lions
members or Cabinet
Officers’ spouses may also participate in the
Cabinet Officers dinners subject to seat availability
and upon payment of such dinners.
Lions members should also observe
the dress code of a jacket and tie at such occasions
with lady Lions members in proper evening attires.
No Lions vest shall be worn on such dinners.
Region meetings should be conducted 4 times during the fiscal year.
The Chair will be the Region Chairperson and all
Zone Chairpersons are required to attend. The District Chairpersons
within the Region should
preferably attend so as to coordinate their activities
with the Zone Chairpersons on their scope of work to be carried out
by the clubs.
The Region Chairpersons should preferably set the dates for such meetings
as soon as possible with Zone and District Chairpersons
respectively.
Attendance of Lions observers at such meetings shall
be at the discretion of the Chair.
Region Chairpersons should make their reports to the District Governor
with a copy to the Vice District Governor, Cabinet
Secretary and Treasurer respectively.
Region Chairpersons should ensure the proper dress code at such meetings
at least with a jacket and tie for men and preferably
office attire for the ladies. No Lions vest shall be worn on such meetings.
Zone meetings should be held 4 times during the fiscal year. The Chair
will be the Zone Chairperson who will conduct meetings
with Club Presidents, Secretaries, Treasurers and 1st Vice President
and preferably to include
the Club Membership Director. Region Chairpersons
may attend to offer advice and solutions if necessary. Attendance of
Lions observers at such
meetings shall be at the discretion of the Zone Chairpersons.
Zone Chairpersons within the same Region should as much as possible
hold joint Zone meetings to save cost and also to
promote fellowship within the Zones and/or Region.
Zone Chairpersons should ensure that all men club officers observe
the proper dress code that is a jacket and tie and lady club officers
preferably office attire at such zone meetings. No Lions vest
shall be worn at such meetings.
Zone Chairpersons should make their Zone reports to the Region Chairpersons
with a copy to the District Governor, Vice District Governor, Cabinet
Secretary and Treasurer respectively.
Coordination of Activities between Clubs and District Chairpersons.
Clubs planning their charitable activities must inform the respective
District Chairpersons to get their involvement and
should always include the District Chairperson for Lions PR & Information
in as where the public is present and also the District Chairperson for
Press and Media to ensure media coverage. This is imperative if the
Lions image is to be promoted and enhanced.
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National Anthem
While Flag Salutation is a pledge of allegiance to our country, the
national anthem when played (if necessary) during our
Lions functions reminds us of our patriotism to our country. It is expected
that all
Malaysian Lions know the lyrics to this song and are
to sing along with zeal and enthusiasm. Members of the public will witness
such enthusiasm
which will go a long way to create a positive image
of Lions members as good citizens of the country.
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Reports
WMMR or MMR: Clubs are encouraged to send reports from the 25th of
each month and reach LCI and District Office not later
than 5th of the following month with copy to Vice District Governor,
respective
Region and Zone Chairpersons.
The membership numbers and passwords were printed on
the half yearly LCI dues statement, restricted to the
Club Key Officers (President,
Secretary and Treasurer) only. Or you may request from LCI IT division
MAP report form: (For District use only) Clubs are encouraged to send
reports from the 25th of each month and reach District
Office not later than 5th of the following month with copy to Vice District
Governor,
respective Region and Zone Chairpersons
PU 101 form must send to LCI and District Office by 15th March 2006
(District Competition) or latest 25th May 2006 for
Non competitors with copy to Vice District Governor, respective Region & Zone
Chairpersons
Activities reports – AI form: must sent to LCI and District office
with copy to Vice District Governor, respective Region & Zone
Chairpersons before 30th June 2006
E-MAP
